REMOTE Executive Assistant Role.

Job Title: Executive Assistant II
Duration: 9 Months (with possibility of extension)
Location: Remote (TX preferred, open to anywhere in the U.S.)
Est. Start Date: 10/20/2025 – 07/08/2026

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Summary
Client is seeking an experienced Executive Assistant II to join the Admin Specialist Program (ASP), a scaled administrative team providing high-volume calendar, expense, and travel support for multiple leaders. This role will require exceptional organizational and multitasking skills, with the ability to support executives remotely at a ratio of up to 6:1. The ideal candidate will be resourceful, proactive, and thrive in a fast-paced environment while maintaining discretion and professionalism.

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Responsibilities

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize client’s internal and external tools to provide effective calendar management
• Communicate proactively with leaders to understand business priorities and align support
• Partner with leaders and other Executive Assistants to coordinate meetings and schedules
• Provide time management recommendations to leaders to maximize efficiency
• Deliver proactive coverage and support for team members if bandwidth allows
• Maintain confidentiality and exercise discretion when handling sensitive matters

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Qualifications
Must-Have Qualifications:

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for executives
• Experience prioritizing multiple tasks and deadlines in a fast-paced environment
• Proficiency in Microsoft Office and familiarity with CRM or ticketing systems
• Strong judgment and discretion when applying company policies and practices

Preferred Qualifications:

• BA/BS degree (High School Diploma or equivalent required)
• Experience supporting executives at a large-scale tech company
• Familiarity with Concur and Outlook
• Experience managing multiple executives simultaneously

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Must-Have Skills

• Mastery in multitasking and organizational efficiency
• Strong communication skills with a proactive approach
• Ability to manage complex schedules and prioritize effectively

 
Nice-to-Have Skills:

• Background in supporting higher executive ratios (6:1 support model)

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Interview Process

• 2 Rounds: Screening interview & Final interview
• Duration: 30 minutes each (via Zoom)

 
 
Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.