Senior Administrative Business Partner

Job Title: Senior Administrative Business Partner
Location: 1 DNA Way, South San Francisco, CA 94080
Duration: 12-Month Contract (Potential for Extension or Conversion)
Pay Rate: $26.41 – $38.33/hour (W2)
Benefits: Weekly pay, Medical, Dental, and Vision coverage
Work Model: Hybrid (3 days onsite, typically Monday–Thursday)
Interview Process: Two rounds (1st – Virtual | 2nd – Onsite)
 
Role Overview
We are seeking a highly organized and proactive Senior Administrative Business Partner to support a fast-paced NeuroImmunology team within the Commercial organization. This role is essential in driving operational efficiency, enabling seamless coordination, and supporting key business initiatives.
 
Key Responsibilities

• Manage complex executive calendars and shared drives using Google Workspace tools
• Navigate internal systems efficiently, including Genentech platforms
• Build and maintain strong relationships with internal stakeholders, external partners, and vendors while handling sensitive information with discretion
• Partner with the administrative team to plan and execute mid- to large-scale meetings, including onsite and offsite events for the Ocrevus team
• Coordinate logistics for meetings with external stakeholders, including preparation and follow-up activities
• Lead execution of virtual and hybrid events requiring advanced technical setups
• Prepare meeting materials, agendas, capture notes, and track follow-up actions
• Support recruiting operations, including interview scheduling, candidate hosting, and onboarding coordination
• Organize team-building activities, workshops, and training sessions
• Manage vendor and speaker engagements, including contracts and payment processes
• Maintain organizational charts and support special projects as needed
• Leverage AI tools to enhance administrative efficiency and workflows
• Provide backup support for team members during absences, including additional responsibilities as required

 
Functional Responsibilities

• Support contracting workflows and ensure timely execution of agreements
• Coordinate key business meetings such as planning workshops and field meetings
• Assist with logistics for team offsites, network calls, and internal events
• Facilitate onboarding processes for new hires

 
Required Qualifications & Skills

• 5–7 years of experience in administrative support, operations, or project management (pharma/biotech experience preferred)
• Proven experience supporting senior executives in a fast-paced environment
• Familiarity with Genentech systems is a plus
• Experience with MyBuy is required
• Strong organizational skills with the ability to prioritize and manage tasks independently
• Highly collaborative with experience working cross-functionally
• Demonstrates discretion and sound judgment when handling confidential information
• Detail-oriented with a strong focus on accuracy and quality
• Proficient in Google Workspace and related tools (Gmail, Calendar, Sheets, Trello, Zoom, etc.)
• Bachelor’s degree or equivalent experience preferred

  #TMN