Vendor Management Associate I

Title: Vendor Management Associate I
Location: Remote
Duration: 6 months (possibility for extension)
Pay: $28-30/hr on W2

Summary
The Vendor Management Associate plays a critical role in coordinating and managing vendor users on clients proprietary localization tools, as well as maintaining approved vendor resource databases. Approximately 80% of this role involves executing core operational and transactional tasks, including reviewing vendor onboarding requests, performing validations, and data entry with a minimum accuracy of 97%. This role supports clients Procure-to-Pay processes by ensuring supplier data accuracy, compliance, and payment integrity.

Job Responsibilities
Maintain and update clients global Supplier Master System, including supplier tax, contact, banking, and payment-related details with minimal oversight.
Review and approve supplier onboarding requests, ensuring compliance with internal controls and documented processes.
Execute supplier profile changes and modifications, including critical data such as tax IDs, bank accounts, and legal names.
Perform thorough validations of supplier information to ensure accuracy and prevent duplicate or defective records.
Manage communication with suppliers globally to obtain required documentation, resolve discrepancies, and support onboarding and ongoing supplier maintenance.
Collaborate with cross-functional teams and tooling partners to improve and automate Procure-to-Pay workflows.
Support Supplier Master Quality Assurance by validating controls related to supplier data and compliance before approving profiles.
Track and prioritize issues affecting operational efficiency and supplier data quality.
Maintain and update desktop procedures and documentation related to supplier onboarding and maintenance.
Work closely with suppliers to ensure all required documentation is obtained timely, complete, and accurate, including tax forms and bank account proofs.
Support risk management efforts by ensuring supplier data complies with tax regulations and payment policies, and by managing holds related to missing or invalid documentation.
Projects and initiatives as assigned.

Education and Experience

• Bachelor's degree in a relevant field or equivalent experience.
• Preferred experience in Vendor/Supplier Management, Procurement, Risk Management, Accounts Payable, or Audit.

Must Have Skills:

• Supplier Management (end-to-end onboarding & maintenance): Managed global supplier onboarding and ongoing profile updates (tax, contact, banking, payment details), ensuring complete documentation, timely issue resolution, and strong supplier experience across regions/time zones.
• Supplier Master Data Quality & Accuracy (97%+ standard): Maintained and updated Supplier Master records with a 97%+ accuracy benchmark, performing rigorous validations to prevent duplicate/defective supplier records and protect payment integrity.
• Procure-to-Pay (P2P) Operations & Compliance Controls: Supported Procure-to-Pay workflows by reviewing/approving supplier onboarding requests in alignment with documented procedures and internal controls; escalated and resolved discrepancies, holds, and missing/invalid tax or banking documentation to reduce compliance and payment risk.

Nice-to-Have Skills

• Know how to take initiative/ potentially challenge current processes if you can see something that could be better
• Big Tech experience is a plus (fast paced environments)

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.