Invoicing Analyst

Job Title: Invoicing Analyst
Job Location: 9115 Hague Road, Indianapolis, IN 46256
Duration: 1-Year Contract (Possibility for Extension)
Pay Rate: $33/hour (W2)

Work Schedule (Hybrid): 3 days a week on-site.
On-site schedule may vary during holiday weeks.
Typical work hours: Arrival between 7:30 a.m. – 8:30 a.m. and departure around 5:00 p.m. (8-hour workday with a minimum 30-minute lunch).
Occasional workshops or training sessions may require additional on-site presence.

Job Description:
The Invoicing Analyst performs accounting and financial activities in a defined area of expertise for low to moderate complexity accounts. Responsibilities include:

• Preparing journal entries and maintaining/reconciling general ledger accounts.
• Recording assets, liabilities, and other financial transactions.
• Preparing profit and loss, income, and balance sheet statements.
• Maintaining receipts and disbursement reports.
• Preparing reports and tax returns while ensuring compliance with accounting regulations and internal controls.
• Interpreting reports and financial records for managers.
• Developing, implementing, and/or maintaining one or more accounting systems.
• Following frameworks, SOPs, DOAs, and solving problems using established procedures.

Invoicing Analyst Job Purpose:
The Invoicing Analyst plays a critical role in completing the final steps of manual invoicing by creating and delivering accurate, timely invoices to customers. The role also includes issuing credit memos and corrected invoices for products and services.

Position Competencies:

• Organized & Detail-Oriented: Ability to prioritize workflow, meet deadlines, and focus on accuracy.
• Technology Astute: Proficient in enterprise applications (SAP or Oracle preferred), web-based applications, and internet tools.
• Communication: Strong written and verbal communication skills with the ability to convey information clearly.
• Mathematical: Capable of performing formulas and calculations in Excel or Google Sheets.
• Order-to-Cash Process Knowledge: Understanding of the full customer order-to-cash cycle.

Duties & Responsibilities

• Create customer invoices in a timely and accurate manner.
• Resolve system-related issues preventing invoice creation or delivery.
• Issue corrected invoices and credit memos for claims or disputes.
• Contact customers and stakeholders for missing documentation when required.
• Identify and document third-party system issues and escalate for resolution.
• Prioritize workload based on urgency and invoicing deadlines.
• Participate in special projects and other assigned duties.
• Recommend process improvements to enhance efficiency in dispute resolution and invoicing.

Qualifications – Who You Are

• Bachelor’s Degree.
• Minimum of 3 years’ experience in invoicing or a related function.
• Strong written and verbal communication skills.
• Hands-on experience with SAP.
• Proficiency in Google Office Suite or Microsoft Office applications.

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