Senior Administrative Business Partner

Job Title: Senior Administrative Business Partner
Location: 1 DNA Way, South San Francisco, CA 94080 
Duration: 4-month contract (possibility of extension)
Pay Range: $21.66 – $34.96 per hour (W2)
Work Model: 100% on-site 5 days a week.

About the Role
We are seeking a Senior Administrative Business Partner to join our Ophthalmology Team within the Commercial organization. This role plays a key part in ensuring operational efficiency, supporting senior leaders, and driving business success in a fast-paced, collaborative environment.

Key Responsibilities

• Provide accurate and effective administrative support to Managers.
• Coordinate administrative duties with other Administrative Associates to ensure seamless group
• support.
• Identify and anticipate the needs of the group; plan work activities accordingly.
• Manage multiple schedules, including heavy calendaring of complex meetings.
• Arrange, coordinate, and support meetings, events, and activities both onsite and offsite.
• Generate, disseminate, and maintain documents and information.
• Develop, implement, and evaluate departmental work processes and procedures.
• Manage deadlines related to business planning and special projects.
• Collaborate with the Admin team to support complex projects and meet deadlines.
•  
• General Office Responsibilities
• Schedule and coordinate staff meetings (onsite/offsite).
• Create and prepare presentation materials.
• Assist with special projects.
• Schedule travel for staff.
• Process payments and expense reports.
• Maintain department files.
• Order office supplies.
• Maintain photocopying equipment.
• Order catering and supplies for meetings/events.
• Greet and assist visitors.
• Disseminate information as needed.
• Fully utilize PC/MAC and software applications

Skills & Qualifications

• 4+ years in administrative roles preferred.
• Ensure adherence to company policies.
• Facilitate communication across individuals, teams, and functions.
• Strong, positive interpersonal skills; ability to work with diverse individuals.
• Attend and actively contribute to staff-level meetings; coordinate and publish agendas and
• minutes.
• Engage in administrative team meetings and projects.
• Proactively maximize the effectiveness of managers and team members.
• Handle sensitive, confidential, and complex information with discretion.
• Take direction from team members while managing time and priorities independently.
• Demonstrate proactive decision-making within agreed parameters.
• Maintain a customer-oriented approach.
• Deliver consistently accurate work; manage multiple projects simultaneously.
• Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.).
• Excellent written and verbal communication.
• Previous experience in biotech preferred.

Education

• BA degree or equivalent experience required.

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