Remote (PST) - Executive Assistant

Job Title: Executive Assistant
Location: Remote (TX, CST)
Duration: 6+ Months (Possibility of Extension)
Pay Rate: $30–$34/hr (W2)

Job Description:
We are seeking an experienced Executive Assistant II to join a scaled administrative support team. This role provides high-volume, complex administrative support (calendar, travel, expenses) remotely for multiple leaders, helping them focus on their most critical work. This is a temporary contract position.
 
Responsibilities:

• Manage complex calendaring, travel, and expense processes for multiple executives.
• Learn and use internal and external tools to provide efficient calendar support.
• Communicate effectively with leaders to understand and support business priorities.
• Partner with other Admin Assistants and leaders to coordinate meetings.
• Proactively recommend time management strategies.
• Provide short-term team coverage as needed.

 
Basic Qualifications:

• 2+ years of experience providing administrative support to 2 or more executives.
• 2+ years of experience managing calendars, travel, and expenses.
• Strong multitasking, organization, and communication skills.
• Proficient in Microsoft Office.
• Experience exercising discretion and sound judgment.
• Familiarity with Customer Relationship Management (CRM) or ticketing systems.

 
Education:

• BA/BS preferred.
• High school diploma or equivalent required.
• Experience supporting multiple executives is highly preferred.

 
Must-Have Skills:

• Master at multitasking, organization, and proactive communication.

 
Nice-to-Have Skills:

• Familiarity with Concur and Outlook.
• Experience using internal administrative tools.
• Experience supporting multiple executives at the same time.

 
Candidate Disqualifiers:

• Candidates seeking a 1:1 or 2:1 executive partnership may find this role unsuitable, as it focuses on managing a large volume of requests within a defined scope.

 
Interview Process:

• Number of Rounds: 2
• Interview Type: Screening interview + Final interview
• Duration: 30 Minutes (via ZOOM)

Pursuant to the California Fair Chance Act and related ordinances, qualified applicants with arrest or conviction records will be considered. Please note that certain criminal histories may directly impact the ability to perform essential job duties and meet company standards.
 
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