Executive/Administrative Assistant

Position: Executive/Administrative Assistant
Compensation: $25.74/hr | Weekly Pay + Optional Benefits
Location: Oakley 1 Icon Foothill Ranch CA 92610/ONSITE
Schedule: 8:00 am - 5:00 pm
Contract Length: 6 months|  conversion pending attendance, performance, and business need
Start date: 10/13/2025
Work Hours: 40 hours
Temp Role
100% Onsite Role

• Manages Outlook calendars
• Organizes and prioritizes daily administrative responsibilities
• Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
• Accurately and effectively communicates relevant and potentially sensitive information
• Drafts correspondence as necessary and produces error-free and grammatically correct documents
• Maintains a high level of confidentiality and exercises good judgment
• Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages
• Organizes and coordinates complex meetings and events as required
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach
• Proactively communicates potential issues and reminders to executives and coworkers as appropriate
• Organizes and maintains files and sensitive information.

• 5+ year’s administrative experience.
• Advanced proficiency with Microsoft Office Suite
• Excellent organizational and prioritization skills, and ability to balance multiple tasks
• Strong project management skills
• Ability to work independently and exercise sound judgment
• Advanced grammar and written/verbal communication skills
• Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR.