Executive Assistant II

Job Title: Executive Assistant II
Location: 100% Remote – U.S. based (TX preferred)
Duration: 9 Months (possibility of extension)
Start Date: 10/20/2025 – 07/08/2026
Schedule: Full-time, 40 hrs/week, standard office hours (local time zone)
Interview Process: 2 rounds (30 min Zoom screening + 30 min final)
Rate: $30/hr on W2
Benefits: PTO, Health, Dental, Vision, 401k
 

The Admin Specialist Program is part of a scaled administrative team, supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1.
This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work.  

Core Administrative Support Responsibilities:

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows

Must-Have Qualifications:

• 3+ years of experience providing administrative support to 2 or more executives
• 3+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office and G-Suite
• Multitasking, Master at organizational skills, communication and proactive approach
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

  Nice to Haves:

• Familiarity with concur and outlook.
• Experience supporting multiple executives simultaneously

Education:

• BA/BS degree preferred
• High School Diploma or equivalent required
• Experience supporting executives at a large tech company
•  

 
Work Environment & Expectations

• Structured office hours based on local time zone
• Must meet program SLA: acknowledge all inbound requests within 2 hours during working hours
• Collaborative, fast-paced environment with a focus on accuracy and proactive support

 
Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.