Administrative Assistant III

Job Title: Administrative Assistant III
Location: Indianapolis, IN 46256
Contract Duration: 12+ months (potential for extension or permanent hire)
Pay Rate: $40–$50/hour
Benefits: Weekly pay, medical, dental, and vision coverage
 
Position Overview
Seeking a detail-oriented and proactive Administrative Assistant III to provide strategic support to a major enterprise-wide transformation program. This fully onsite role is central to supporting senior leadership and project teams across multiple US locations, focusing on operational excellence, team development, logistics, change management, and effective communication.
 
Key Responsibilities

• Serve as a strategic partner to senior project leads, managing calendars, travel, expenses, and facilitating leadership meetings.
• Organize and coordinate team activities, meetings, workshops, and events across multiple locations.
• Lead administrative execution of team goals, ensuring accurate documentation, template management, and the consistent tracking of action items.
• Support project management activities, including change control processes, reporting, status updates, and documentation.
• Act as a liaison to promote team alignment, facilitate communication, and foster a collaborative environment.
• Implement and drive strategic initiatives to support the organization’s goals and vision.

 
Requirements

• Associate or Bachelor’s degree in a related field (Bachelor’s preferred)
• 5–7 years experience in an administrative or executive assistant role
• Familiarity with project management tools and methodologies, including agile
• Strong proficiency with Google Suite and virtual collaboration tools
• Excellent written and verbal communication skills
• Exceptional organizational, time management, and multitasking abilities
• Proven discretion handling confidential information
• Ability to adapt to changing environments, support multiple teams, and work across time zones
• Willingness to travel for business (4–6 times per year)
• Candidates must be based in the Indianapolis area; relocation is not available

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