Senior Administrative Business Partner

Job Title: Senior Administrative Business Partner
Location: 1 DNA Way, South San Francisco, CA 94080
Work Model: Hybrid (3 days onsite, generally Monday–Thursday)
Duration: 12-month contract (with potential extension or conversion)
Pay Rate: $20.66 – $38.33/hr (W2)
Benefits: Weekly pay, Medical, Dental, Vision
 
Role Overview
We are seeking a Senior Administrative Business Partner to support a fast-paced NeuroImmunology team within the Commercial organization. This role is essential in driving operational efficiency, enabling cross-functional collaboration, and ensuring teams are positioned to meet key business objectives.
 
Key Responsibilities

• Manage complex calendars, shared drives, and communications using Google Suite
• Navigate and support activities across IT systems
• Build and maintain strong relationships with internal and external stakeholders while handling sensitive information with discretion
• Partner with the Admin team to plan and coordinate mid- to large-scale internal meetings, including Ocrevus team onsite and offsite events
• Coordinate logistics for meetings with external partners, including preparation, execution, and follow-up
• Lead internal events requiring advanced virtual platforms and technical setups
• Prepare meeting materials, agendas, capture notes, and track follow-up actions
• Support recruiting activities, including interview scheduling, candidate hosting, and onboarding logistics
• Plan and manage team-building events, workshops, and training sessions
• Manage vendor and speaker engagements, including contracts, invoicing, and payments
• Maintain departmental org charts and support special projects as needed
• Leverage AI tools to enhance administrative efficiency and workflows
• Provide coverage for team members during out-of-office periods, which may include expanded responsibilities

 
Functional Support

• Assist with contracting processes and ensure timely execution of agreements
• Coordinate key meetings and events such as planning workshops, field meetings, and network calls
• Support planning and logistics for team offsites
• Assist with onboarding and integration of new team members

 
Required Skills & Qualifications

• 5–7 years of experience in administrative support, operations, or project management (pharma/biotech experience preferred)
• Proven experience supporting senior-level leaders
• Strong organizational skills with the ability to prioritize and execute independently
• Highly collaborative with experience working cross-functionally
• Demonstrated ability to handle confidential information with sound judgment
• Detail-oriented with high standards for accuracy and quality
• Proficient with Google Workspace and collaboration tools (Gmail, Calendar, Sheets, Trello, Zoom, etc.)
• Experience with MyBuy preferred
• Bachelor’s degree or equivalent practical experience preferred

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