Payments & Invoicing Analyst

Energy Invoice Analyst 
Location: Fully remote (US)
Market rate: $85-93/hr (W2)
Schedule: M-F, 40 hrs/wk
Contract: 12 months (probable extensions/conversion)
Target Start: September
Benefits: Medical, dental, vision, disability, paid vacation/sick leave, 401K

Job Overview:

We are seeking a detail-oriented Utility Payments & Invoicing Analyst to manage end-to-end utility invoice processing, purchase order (PO) tracking, and CaRE invoicing support for our global data center operations. The ideal candidate combines strong analytical skills, a high level of accuracy, and operational excellence in payment and
procurement processes.

Key Responsibilities:

1. Utility Payment Tracking

• Monitor, track, and resolve utility payment issues.
• Confirm payment completions and ensure timely processing within Meta's payment systems.
• Ensure all invoices are accurately submitted and received within the relevant payment portals (e.g., Supplier Connect).
• Track pending and completed payments, ensuring they meet schedule and contractual payment terms.
• Proactively manage and resolve invoice holds, collaborating with the Accounts Payable (AP) team as needed.
• Maintain strong communication with suppliers to address payment, invoice, and system connectivity issues.
• Measure and report key payment KPIs, including on-time payments, missed payments, and invoice hold resolution metrics.

2. Purchase Order (PO) Tracking

• Monitor and reconcile PO balances to ensure adequate funding for invoices and utility payments.
• Submit requests for new POs and for refreshing existing PO balances in accordance with procurement guidelines.
• Identify and address issues with POs or purchase requests (PRs), ensuring adherence to internal controls and the "No PO, No Pay” policy.

3. Manual Invoice Uploads

• Download and securely store invoices for owned data centers where direct utility login access is unavailable.
• Upload PDF invoices to the Arcadia platform for processing and tracking.
• For leased data centers, extract and trim invoices to display only specific utility data prior to upload.
• Manage tracking and upload processes for lease-specific invoices.

4. CaRE Invoicing

• Forward CaRE-related invoices to ReSurety and other internal partners as required.
• Route payment invoices to AP for processing when Supplier Connect is not used.
• Accurately log and track all CaRE invoice data for audit and reconciliation purposes.
• Organize and maintain digital records of all processed invoices in designated directory structures.

Must-Have Skills:

• 4-6 years of experience
• Strong experience in invoice analysis and tracking, with a focus on energy invoices, renewable energy invoicing, and renewable energy credit tracking.
• Highly detail-oriented with excellent organizational skills to manage complex invoice and payment workflows.
• Proficient in Microsoft Excel and Google Sheets for data analysis, reconciliation, and reporting.
• Quick learner with the ability to adapt to new tools, systems, and processes efficiently.
• Strong communication skills to collaborate effectively with internal teams and external suppliers.
• Ability to manage multiple priorities and maintain accuracy under tight deadlines.

Nice-to-Have Skills:

• Experience with Arcadia and Salesforce.
• Background in the energy industry.
• Experience related to clean energy, sustainability, or renewable energy sectors.

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.