Office Administrator - (Facility Management & Services)

Job Title: Office Administrator - (Facility Management & Services)
Location: 5929 Baker Rd, Suite 475, Minnetonka, MN 55345
Pay Rate: $28.00/hr on W2, Paid Weekly.
Initial Assignment Length: 5+ Months (Extension is possible based on performance, attendance, and business need)
Start Date: ASAP
Assignment type: Temp to Perm
Benefits: Paid weekly, health, dental, and vision insurance available!
 
GENERAL FUNCTION
Organizes, coordinates, and implements office processes and procedures to ensure organizational effectiveness and efficiency. Supports print and mail services, office and supply inventory management, conference room/AV support, and general office admin support. Energetic, experienced professional who can wear multiple hats. Needs experience in handling a wide range of administrative and executive support-related tasks and can work independently. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse employees.
 
MAJOR DUTIES AND RESPONSIBILITIES

• PRINT DEVICE & MAIL/SHIPPING & RECEIVING SERVICES
• Print Device
• Deliver paper for office equipment such as printers, copiers, and fax machines
• First responder for print device issues, then contact tech services if additional support is needed
• Ensure proper maintenance and usage of all equipment and supplies.
• Mail/Shipping & Receiving
• Process all outgoing pre-stamped personal USPS.
• Process all outgoing FedEx packages (Business use only).
• Verify, sign, and record all incoming/outgoing Accountable Mail, i.e., FedEx, DHL, UPS, Express, Registered, Certified, Insured, and Custom Design Mail.
• Deliver incoming FedEx, DHL, UPS, Staples packages
• Sort and deliver all incoming U.S. Postal Service mail
• Deliver and obtain signatures for all Accountable Mail pieces
• Handle "rush" pick-up/delivery requests for internal and outgoing correspondence (Business use only)
• Maintain and provide specialized mailing forms i.e., Express, Registered, Certified, and Insured
• Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx, DHL, USPS, UPS, Couriers, Neopost, Staples, Iron Mountain).
• Provide vendors with updated addresses to improve the accuracy of incoming mailings

 
 
CONFERENCE CENTER SUPPORT

• Coordinates audio-visual equipment and prepares facility for meeting (including Skype, WebEx, teleconference, and VTC)
• Ensure proper maintenance and usage of all equipment and supplies
• Prepares coffee and sets out snacks as requested
• This role would also need to cover the front desk for periods of time during the day for Asset Protection.