Financial Analyst (US, only: CA, NY, DC)

    
Associate Manager, Label Marketing & Accounting Administration
Location: Fully Onsite in 404 Washington Avenue, Miami Beach Florida
Duration: 6-month contract, possible extension/conversion
Schedule: M-TH in-office, Fri work from home; 10am - 6pm
Pay rate: $25 - $28/hr

Our client is seeking an associate manager to provide day to day finance support to the Marketing teams; Work with the Central Accounting team on elements of the monthly financial close; Track and analyze variances to budget and forecast for upcoming month's; Assist in preparing quarterly forecasts and annual budget alongside the VP of Label Operations. Maintain and monitor certain forecasting/planning systems, primarily the forecasting system within SAP/Uniport; Provide ad hoc analyses of artist projects as required.

Job Functions:

• Manage marketing project administration cycle which includes, but not limited to, the following:
  • a) Partner with VP of Label Operations of UM Latino to set up, streamline, and manage budgets forartists and projects.
  • b) Liaise and partner with Finance team under VP Finance for monthly budget reservations, fund transfers, vendor installation, creating requisitions, facilitating PO approval, rushes, invoice troubleshooting, vendor relations, etc.
  • c) Manage Marketing projects by artist, vendor and expense type. Control of assigned budget to each project and allocation of resources within SAP (via POs):
    • Review and re-assign resources within the month or quarter, with the label Managing
    • Director and SVP Marketing, to each project monitoring the expense within the monthly/quarterly budget assigned
  • d) Develop, prepare, and manage Marketing budgets for senior management (Marketing and Finance) with analysis of marketing investments by type of expense, vendor, projects and/or by artist.
  • e) Manage project deadlines with Marketing, Finance, Legal, vendors and suppliers by communicating expected deliverables, compliance protocols, and resources
• Manage the vendor payment process (in partnership with Finance/Accounting Team):
  • a) Manage compliance approvals in partnership with the Finance and Legal departments.
  • b) Manage, streamline, and coordinate vendor set up within SAP/Uniport which includes, but not limited to, obtaining proper documentation and coordinating vendor-uniport set up process.
  • c) Manage vendor invoices and backup documentation (invoices, POs, approvals) for payment set up and payment programming within SAP/Uniport.
  • d) Record and distribute marketing meeting minutes / organize meetings, music listening sessions.
  • e) Manage Marketing and Accounting Ad hoc projects, for example:
    • a. Create, develop, and manage all one sheets, timelines, quote sheets, and any other project-related documents.
    • b. Facilitate travel for Artists as requested.
  • f) Manage and streamline internal processes to better improve marketing and accounting
  • Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress
  • Monitor progress and make adjustments as needed
  • Measure project performance to identify areas for improvement

Skills/Abilities:

• Strong Project Management and Computer skills: Excel, Uniport/SAP, Monday, Powerpoint.
• Accounting/Financial/Administration experience.
• Extremely organized and process oriented.
• Multitask ability and able to prioritize activities in high speed environment.
• Team work and interpersonal skills; ability to interact with internal and external partners.
• Ability to work under high pressure and speed.
• Must be flexible, able to multi-task and manage time effectively.
• Experience in the Entertainment Business a plus

Experience:
• 3-5 years work experience in a professional environment.